Transparency Notice 2024
A link to Sterling Hills West Metropolitan District's Transparency Notice can be found at the bottom of this page.
Transparency Notice:
Sterling Hills West Metropolitan District
Pursuant to section 32-1-809, Colorado Revised Statutes for Transparency Notices may be filed with Special District Association of Colorado. This information must be provided annually to the eligible electors of the district no later than January 15 of each year.
*Note that some information provided herein may be subject to change after the notice is posted.
District's Principal Business Office
Company
Colorado District Management and Operations, Ltd.
Contact
Edward (Ted) Laves
Address
1100 Johnson Road, #17477, Golden, Colorado 80401
Phone
(720) 543-9131
District's Physical Location
Counties
Arapahoe
Regular Board Meeting Information
Location
Thursday, March 14, 2024, at 6:30 P.M. via Zoom: https://us06web.zoom.us/j/88426519837?pwd=MtqxBCOrtXOkiecaGjgGDtI1b23IeF.1 Meeting ID: 884 2651 9837 Passcode: 908830 One tap mobile +17193594580,,88426519837#,,,,*908830# US +16694449171,,88426519837#,,,,*908830# US Thursday, June 13, 2024, at 6:30 P.M., via Zoom: https://us06web.zoom.us/j/86080051244?pwd=2Y8J1YiZeh0QTKXQIFL5U7rbq5RCKz.1 Meeting ID: 860 8005 1244 Passcode: 905556 One tap mobile +17193594580,,86080051244#,,,,*905556# US +12532158782,,86080051244#,,,,*905556# US Thursday, August 8, 2024, at 6:30 P.M., via Zoom: https://us06web.zoom.us/j/86793962093?pwd=dI2AVBCgNrav2EGJj3MwWOxxznv4PC.1 Meeting ID: 867 9396 2093 Passcode: 437052 One tap mobile +17193594580,,86793962093#,,,,*437052# US +13462487799,,86793962093#,,,,*437052# US Thursday, November 14, 2024, at 6:30 P.M., via Zoom: https://us06web.zoom.us/j/85399730296?pwd=KVAAQEw9ItmYDxHc5Dd1b8rYuEoa0a.1 Meeting ID: 853 9973 0296 Passcode: 224119 One tap mobile +17193594580,,85399730296#,,,,*224119# US +16699006833,,85399730296#,,,,*224119# US
Address
Day(s)
The second Thursdays of March, June, August, and November, 2024.
Time
6:30 P.M.
Posting Place for Meeting Notice
Location
The District's website: www.SHWMD.org
Address
The corner of Sterling Hills Parkway and Tower Road if the notice cannot be posted on the District's official website., Aurora, Colorado 80013
Notice of Proposed Action to Fix or Increase Fees, Rates, Tolls, Penalties or Charges for Domestic Water or Sanitary Sewer Services
Location
Address
Date
Notice
Current District Mill Levy
Mills
45.014 levied in 2023 (for collection in 2024)
Ad Valorem Tax Revenue
Revenue reported may be incomplete or unaudited as of the date this Notice was posted.
Amount($)
$1,500,229 in 2023 (this figure is estimated and unaudited)
Date of Next Regular Election
Date
05/06/2025
Pursuant to 24-72-205 C.R.S
The district's research and retrieval fee is $33.58 per hour
District Policy
STERLING HILLS WEST METROPOLITAN DISTRICT
AMENDED AND RESTATED RULES RELATED TO REQUESTS FOR INSPECTION OF PUBLIC RECORDS
PURSUANT TO
THE COLORADO OPEN RECORDS ACT, SECTIONS 24-72-200.1 et seq., C.R.S.
WHEREAS, Sterling Hills West Metropolitan District (the “District”) is a special district organized and existing pursuant to Sections 32-1-101 et seq., C.R.S.; and
WHEREAS, the District is a political subdivision for purposes of the Colorado Open Records Act, Sections 24-72-200.1 et seq., C.R.S., as may be amended from time to time (“CORA”), as defined in Section 24-72-202(5), C.R.S., and is thus subject to CORA; and
WHEREAS, the District has designated an “Official Custodian,” as that term is defined in Section 24-72-202(2), C.R.S., who is responsible for the maintenance, care, and keeping of the District’s public records, regardless of whether the records are in his or her actual personal custody and control; and
WHEREAS, the District has designated a “Custodian,” as that term is defined in Section 24-72-202(1.1), C.R.S., who shall serve as the repository for the District’s public records and shall have personal custody and control of the District’s public records and assist the Official Custodian with the maintenance, care, and keeping of the District’s public records; and
WHEREAS, pursuant to Section 24-72-203(1)(a), C.R.S., the Official Custodian may make such rules with reference to the inspection of public records as are reasonably necessary for the protection of such records and the prevention of unnecessary interference with the regular discharge of the duties of the Custodian and the Custodian’s office; and
WHEREAS, the Official Custodian finds it is necessary and in the best interests of the District to adopt certain rules with reference to the inspection of its public records.
NOW, THEREFORE, THE OFFICIAL CUSTODIAN MAKES AND ADOPTS THE FOLLOWING RULES WITH REFERENCE TO THE INSPECTION OF THE STERLING HILLS WEST METROPOLITAN DISTRICT’S PUBLIC RECORDS:
1. Inspection of Public Records. All “Public Records” of the District, as such term is defined in Section 24-72-202(6), C.R.S., shall be available for public inspection by any person at reasonable times as provided in CORA, except as otherwise provided in CORA or as otherwise provided by law. All requests to inspect Public Records shall be in writing and delivered to the Custodian or his or her designee. Upon the receipt of a written request to inspect Public Records, the Custodian or his or her designee shall set a date and hour at which time the requested Public Records will be available for inspection, which date and hour of inspection shall be between the hours of 8:00 A.M. and 5:00 P.M., Mountain Standard Time, three (3) working days or less from the date such Public Records were requested for inspection unless extenuating circumstances exist as provided in Section 24-72-203(3)(b), C.R.S. The day the request is received, weekends, and legally recognized holidays shall not count as a working day for the purposes of computing the date set for inspection of Public Records. A modification to a request for Public Records is considered a new request.
2. Notification for Inspecting Public Records Not Under Control of the Custodian. If the Public Records requested are not in the custody or control of the Custodian or the Official Custodian, the Custodian or his or her designee shall notify the person requesting to inspect such records that said records are not in the custody or control of the Official Custodian or the Custodian. The notification shall state in detail to the best of the Custodian’s knowledge and belief, the reason for the absence of the records, the location of the records, and what person has custody or controls the records.
3. Notification for Inspecting Public Records in Use or Otherwise Unavailable. If the Public Records requested are in active use, in storage, or otherwise not readily available at the time requested, the Custodian or his or her designee shall notify the person requesting to inspect the Public Records of the status of the Public Records. Such notification shall be made in writing if desired by the person requesting to inspect the Public Records.
4. Copies of Public Records. Within the period specified in Section 24-72-203(3), C.R.S., the Custodian or his or her designee shall notify the person requesting a copy of the Public Records that a copy of the Public Records is available but will only be sent to the requester once the Custodian either receives payment or makes arrangements for receiving payment for all costs associated with records transmission and for all other fees lawfully allowed, regardless of whether provided for herein, unless recovery of all or any portion of such costs or fees has been waived by the Custodian. Upon receipt of such payment, the Custodian or his or her designee shall send a copy of the Public Records to the requester as soon as practicable but no more than three (3) business days after receipt of, or making arrangements to receive, such payment.
5. Fees for Copies of Public Records. The Custodian or his or her designee shall furnish, for a fee as set forth herein, a copy, printout, or photograph of the District’s Public Records requested. The fee shall be twenty-five cents ($0.25) per standard page, or such other maximum amount as authorized by Section 24-72-205(5), C.R.S., for a copy, printout, or photograph of the Public Record except as follows:
a. No per-page fee may be charged when the District’s Public Records are provided in a digital or electronic format;
b. When the format is other than a standard page, the fee shall not exceed the actual cost of providing the copy, printout, or photograph;
c. If other facilities are necessary to make a copy of the Public Records, the cost of providing the copy at the other facilities shall be paid by the person requesting the copy;
d. If the Public Records are a result of computer output other than word processing, the fee for a copy, printout, or photograph thereof may be based on recovery of the actual incremental costs of providing the electronic services and products together with a reasonable portion of the costs associated with building and maintaining the information system;
e. If, in response to a specific request, the District has performed a manipulation of data so as to generate a record in a form not used by the District, a reasonable fee may be charged to the person making the request, which fee shall not exceed the actual costs of manipulating the data and generating the record in accordance with the request; and
f. Where the fee for a certified copy or other copy, printout, or photograph of a Public Record is specifically prescribed by law, that specific fee shall apply in lieu of the fee(s) set forth herein.
6. Transmission Fees. In addition to the fees set forth above, where the person requesting the Public Record requests the transmission of a certified copy or other copy, printout, or photograph of a Public Record by United States mail or other non-electronic delivery service, the Custodian or his or her designee may charge the costs associated with such transmission, except that no transmission fees may be charged to the records requester for transmitting a Public Record via electronic mail.
7. Research and Retrieval Fees. In addition to the fees set forth above, in accordance with Section 24-72-205(6), C.R.S., the Official Custodian, Custodian, or his or her designee may charge a research and retrieval fee of $33.58 per hour, or such other maximum hourly fee as may be adjusted from time to time pursuant to Section 24-72-205(6)(b), C.R.S., for time spent by the District’s directors, employees, agents, and consultants researching, retrieving, gathering, collecting, compiling, preparing, redacting, manipulating, and/or otherwise producing records in order to respond to a request for Public Records. Provided, however, that such research and retrieval fee may not be imposed for the first hour of time expended in connection with such research and retrieval activities related to a request for Public Records, but may be imposed for each subsequent hour.
8. Payment of Fees. All fees associated with production of the District’s Public Records requested by the person inspecting said Public Records, as set forth in Paragraphs 4 through 7 above, shall be received by the District before the delivery or inspection of said Public Records. If the District allows the public to pay for other services or products provided by the District with a credit card or other electronic payment method, the District shall allow the person requesting inspection of the Public Records to pay any fees or deposit associated with a record request via a credit card or other electronic payment method. In addition to the fees set forth in Paragraphs 4 through 7 above, the Custodian or his or her designee may also charge any service charge or fee imposed by the processor of a credit card or electronic payment.
9. In Force Until Amended or Repealed. These rules of the Official Custodian shall remain in full force and effect unless and until such time as they are amended or repealed by the Official Custodian regardless of any change in either the individual serving as, or the designation of, the Official Custodian of the District.
10. Repealer. These rules of the Official Custodian shall supersede all previous versions of rules, regulations, practices and policies of the District related to inspection of Public Records.
ADOPTED, APPROVED, AND MADE EFFECTIVE on 12/28/2023.
By: Alberteen Ransom
Official Custodian of Public Records
Sterling Hills West Metropolitan District
District contact information for open records request:
Alberteen Ransom, Secretary; c/o Edward (Ted) Laves, Colorado District Management & Operations
Names of District Board Members
Board President
Name
Juliet Uhlott
Contact Info
4725 South Monaco Street, Suite 360, Denver, CO 80237
Election
No, this office will not be on the next regular election ballot
Board Member 2
Name
Michael Lenz
Contact Info
4725 South Monaco Street, Suite 360, Denver, CO 80237
Election
Yes, this office will be on the next regular election ballot
Board Member 3
Name
Alberteen Ransom
Contact Info
4725 South Monaco Street, Suite 360, Denver, CO 80237
Election
No, this office will not be on the next regular election ballot
Board Member 4
Name
CJ Matthews
Contact Info
4725 South Monaco Street, Suite 360, Denver, CO 80237
Election
Yes, this office will be on the next regular election ballot
Board Member 5
Name
VACANT
Contact Info
Election
Yes, this office will be on the next regular election ballot
Board Candidate Self-Nomination Forms
Any eligible elector of the special district who desires to be a candidate for the office of special district director must file a self-nomination and acceptance form or letter with the designated election official.
Deadline for Self-Nomination Forms
Self-nomination and acceptance forms or letters must be filed not less than 67 days before the date of the regular election.
District Election Results
The district's current election results will be posted on the website of the Colorado Secretary of State (www.sos.state.co.us) and the website indicated below, if any.
Website
www.SHWMD.org
Permanent Mail-In Voter Status
Absentee voting and Permanent absentee voter status (formerly Permanent Mail-In voter status): Where to obtain and return forms.
Icenogle Seaver Pogue, P.C., 4725 South Monaco Street, Suite 360, Denver, Colorado
Applications for absentee voting or for permanent absentee voter status are available from and must be returned to the Designated Election Official.
Icenogle Seaver Pogue, P.C., 4725 South Monaco Street, Suite 360, Denver, Colorado
Notice Completed By
Name
Kayla Enriquez
Company/District
Icenogle Seaver Pogue, P.C.
Title
Associate Attorney
kenriquez@isp-law.com
Dated
01/12/2024
https://law.justia.com/codes/colorado/2016/title-32/special-district-ac…
Up to date Transparency Notices for All Colorado Special Districts can be found at: https://www.sdaco.org/cora